Appeals
A student may:

• appeal a decision made by an instructor to the Chair of the department in which the student is registered
• appeal a decision made by the department Chair to the Dean of the faculty in which the student is registered
• appeal a decision made by the Dean or by the President under the provisions of section 61 of the University Act to the Senate Committee on Appeals (see current University Calendar)
  

Attendance (as per current University Calendar)
Students are expected to attend all classes in which they are enrolled. A department may require a student to withdraw from a course if the student is registered in another course that conflicts with it in time.
An instructor may refuse a student admission to a lecture or laboratory because of lateness, mis-conduct, inattention or failure to meet the responsibilities of the course. Students who neglect their academic work, including assignments, may be refused permission to write the final examination in a course. Instructors must inform students at the beginning of term in writing of the minimum attendance requried at lectures and in laboratories in order to qualify to write examinations.Students who are absent because of illness, an accident or family affliction should report ot their instructors on their return to classes.

Classrooms
If the classroom that you are assigned does not meet your teaching requirements, please notify Ivy Reid in room A247 and she will look for other alternatives. Classroom space is extremely limited, however, and changes are not always possible.

If you re-configure the physical arrangement of the classroom for teaching/ learning purposes, please ensure the desks, tables and chairs are returned to their original places for the class following yours. It is also important to clean the boards before leaving the classroom.

Please remind students that food and beverages are strictly forbidden in the classrooms. Your cooperation in this regard will ensure a better environment for all.

Courier
Please use your research/other accounts for courier charges. Otherwise, the Chair’s permission is required. Please do not send personal couriers unless you have a personal account with the company, cash available at pick-up or are sending collect.

Course Evaluations
Instructors are requested to ensure a course evaluation is conducted for each of their courses. Evaluations are usually done during the last 2 weeks of class; a package will be placed in your mailbox in advance. Please contact the Dept. Office if you have not received your evaluation package(s) in time for the last week of classes. Instructions for carrying out the evaluations are on the cover sheet of your evaluation package.
For further information see the Faculty policy on assessment of instructors.

Course Outlines
The University Calendar and policies frame the course outline, and the outline frames the instructor's plans and expectations for the course. Your outline should address the following:
- your full name; means of contact? office hours?
- what is the calendar description of the course? unit value?
-what are the course purposes/objective/learning goals?
- what textbook(s) or coursepack, if any, is/are required? Recommended?
- what are the assignments, how will they be graded, when are they due, and what are the standards and parameters?
-what are the general expectations, e.g. attendance? Extensions? Late penalties?
-Grading Scales: a copy of the Department grading scale must be included (see no. 3 below).
-Regarding plagiarism & cheating, please include the following statement in your outline: “Students must abide by academic regulations as set out in the university calendar. They must observe standards of 'scholarly integrity' especially with regards to plagiarism and cheating (see current University Calendar.)”

Several weeks before the term begins, please forward a copy of each new course outline to the Chair at <cichair@uvic.ca>, with a note of clarification that it is for review, and wait for approval before forwarding to your own secretary for printing; distribute a copy to each student during the first week of classes. If this is not the first time you have taught the course at UVic, please provide the Dept. Office with an electronic copy of your course outline by e-mailing it as an attachment to your secretary.

Emergency Procedures
All instructors are responsible for their students in classes and offices during any emergency. Please ensure you know which exits to use during a fire drill and where you and your class are to assemble outside the building. Please advise your students that persons found in the building after a fire alarm has sounded are subject to a $500 fine from the fire department. Individual emergency evacuation plans are posted in all hallways of the MacLaurin building.

Grades
Grades are due 7 days after the last day of classes, or after the final exam if applicable. For further information see Summer or Winter Grading Instructions.

Grading Scales
The Department has approved an official Dept. Graduate and Undergraduate grading scale. One of these grading scales must be attached to all Department course outlines.

Internal Review 2006-Updated September 11, 2006

Whole File: Internal Review 2006 (pdf 3.7 MB)

Chapters (all pdf):

Table of Contents

Introduction

Chapter 2 Human Resources

Chapter 3 Undergraduate Programs

Chapter 4 Graduate Programs

Chapter 5 Curriculum and Teaching Practices

Chapter 6 Research and Community Service

Chapter 7 Budget and Resources

Chapter 8 Challenges, Opportunities and Future Directions

Appendices I- VIII

Keys
Office keys are distributed by Ivy (room A247).

Library
To obtain a library card, please present your copy of appointment to the Card Centre at the McPherson Library. If you have not received your copy of appointment yet, please see Pat in A423 for a letter.

Mail
Mail is delivered to the Faculty’s General Office, MacLaurin A241 (2nd floor, directly across from the elevator), where you will have an assigned mailbox.

Photocopying
Moderate amounts of photocopying may be done in Mac A434, adjacent to the Dept. Office, A430. Any large quantities of copying are to be sent to Printing and Duplicating, which maintains a two-day turnaround time upon receipt, contact your department contact for details.

Our copiers are coded and you will receive a memo noting your course code(s). Should you require a code for a research grant, please ask.
The Department budget for copying for classes is limited to $2.00 per student per term (summer courses of 3 units = 2 terms) including the course outline and any exams. Copying in excess of this amount will be calculated by your secretary and billed to your students; the instructor is to collect the amount owing, and deposit it with Ivy Reid in Mac A247, using a copy of the attached deposit form.

If you plan to do a lot of copying throughout the term, please let the students know on the first day of classes that they will have to pay extra and collect early in the course (based on your estimate at .05 per page, or .10 per page if copyrighted - see No. 11 below). Cheques should be made payable to the University of Victoria.

Plagiarism and Cheating
Students are expected to observe the same standards of scholarly integrity as their academic and professional counterparts. Students who are found to have engaged in unethical academic behaviour, including the practices described in the University Calendar, are subject to penalty by the University.

In this regulation, "work" is defined as including the following: written material, laboratory and computer work, musical or art works, oral reports, audiovisual or taped presentations, lesson plans, and material in any medium submitted to an instructor for grading purposes. (Refer to the University Calendar)

Posting of Grades
Grades and Student Identification numbers are personal and confidential. The Administrative Registrar provides computer printouts of grades sorted by student number to the Dept. Office approx. 3 weeks after final grade sheets have been submitted. Students can look up their own grades via WebReg, which requires a PIN; their grades are available within days of the submission of the grade sheets to Records Services.

Return of Assignments
Due to confidentiality of marks, assignments MUST BE returned by the instructor directly to the student either in class or during office hours. Prior arrangements may be made to mail the assignments to students upon receipt of a stamped, self-addressed envelope. Assignments are NOT to be left outside a faculty office or in the Dept. Office.

Room Bookings
All meeting space in the Faculty of Education must be booked with Ivy Reid (edadmin2@uvic.ca), telephone 7862. Please do not occupy space without first checking with Ivy.

VISITING INSTRUCTORS

Employment Authorization Forms
Please note that all foreign instructors (both International and American), must submit an Employment Authorization form to Pat Bright (Room A423) immediately upon arriving at the University. This will ensure you receive your pay cheque on time. Please note the employment authorization fee is to be assumed by the individual being hired.

Travel Expenses for Foreign Instructors
Please submit your travel expenses to Pat Bright (Room A423) upon arrival in order to expedite reimbursement.

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